1. Accommodation and Venue of the meeting
1.1 Meeting venue:
The meeting will be held at the International Humanitarian City (IHC)
International Humanitarian City (IHC)
P.O. Box 506030 Dubai, United Arab Emirates
1.2. Arrival and Departure:
Participants are expected to arrive on 19 March and depart on 23 March 2016.
Please fill in the attached registration form (annex 2) with all relevant details. Kindly return the form to Movenpick Hotel Ibn Battuta Gate Dubai and copying UNDP team by 10 March 2016.
Please be informed that a cancellation fee apply to all rooms booked at the Mövenpick Hotel Ibn Battuta Gate Dubai. Thus, if a participant decides to check out earlier than planned he/she will be charged according to the initial booking.
Hotel rooms are available for check-in after 14:00 hrs. Guests arriving earlier will be checked in as soon as rooms become available. Consideration for checkout extensions later than 12:00 noon can only be confirmed on the date of departure.
1.3. Hotel Accommodation:
Accommodation will be at the Mövenpick Hotel Ibn Battuta Gate Dubai. Bed & Breakfast will be covered for the duration of the meeting in addition to nights required by travel constraints.
Participants are kindly requested to cover extra expenses incurred during their stay such as mini-bar, alcohol, telephone calls, laundry, business center, spa, etc.
1.4. Extra Meal(s)
Participants can have lunch and/or dinner at the Mistral restaurant. UNDP will cover the extra meals for up to AED 159.00 (USD 43.29) per lunch and AED 199.00 (USD 54.18) per dinner. Should the value of the meal exceed the mentioned amount, the extra charges will be added to the participants’ bill. Alcohol, tobacco and shisha are not covered.
Lunch and coffee will be provided during meeting dates (20-22 March 2016) as per the timings indicated on the Agenda.
2. Travel/ Admin Requirements
Participants are expected to arrange their own travel and cover relevant incurred costs (Ticket and DSA).
We are arranging for a promotional code in partnership with Emirates Airlines for travel discount purposes. The code will be communicated shortly for you to share it with your respective travel agents prior to e-ticket issuance to obtain a special travel discount. This discount is only applicable if you are flying via Emirates Airlines.
Dubai DSA in March 2016 is USD 370.00
Lunch and dinner will be provided as follows. Participants should receive reduced DSA accordingly.
Item Date 19 March* 20 March 21 March 22 March 23 March*
* Meals must be consumed at Mistral restaurant. No Group Signing. See section 1.4. Extra Meal(s)
2.1. Visa Formalities
Participants travelling with national passports from non-restricted countries (refer to Annex I here enclosed) don’t require a pre-approved visa prior to travelling to UAE. Those travelling with valid UNLP or with national passport from restricted countries (any country that is not mentioned in Annex I) are required to obtain visa prior to travelling. UNDP team may facilitate your entry visa to UAE on your behalf by sending us a colored scanned copy of your UNLP and/or national passport no later than 5 March 2016. Please note that entry visa formalities take at least 3 weeks to process. This should be done as soon as possible to prevent problems or delays.
Mövenpick Hotel Ibn Battuta Gate Dubai is just 30 minutes away from Dubai International Airport and 45 minutes from Abu Dhabi International Airport. We recommend you take a taxi or use a limousine service running 24 hours from Amman international airport to Mövenpick Hotel Ibn Battuta Gate Dubai.
Alternatively, Mövenpick Hotel Ibn Battuta Gate Dubai offers pick up/ drop off service from the Dubai international airport to the hotel and vice versa. The cost of the service is AED 275.00 per way.
Transportation between Mövenpick Hotel Ibn Battuta Gate Dubai and International Humanitarian City (IHC) will be provided on complimentary basis by the hotel.
2.3. Air ticket Confirmation:
For re-confirmation of your return flight, please give your ticket to the Concierge of the Hotel to assist on this matter.
3.1. Fax/ E-mail/Printing
A business center is available at the Hotel for Fax/e-mail and printing of documents. Participants are kindly requested to cover extra expenses incurred from using the hotel business center services.
Free wireless connection will be available in both the rooms and the meeting room.
The voltage in UAE is 220-240 Volts. The majority outlets accept one type of plug with three rectangular British style pins. If you travel to UAE with a device that does not accept 220-240 Volts, you will need a voltage converter. Although most laptops are designed for travellers and auto-sense and auto-switch between 110 and 240 volts, participants need to check for this capability before bringing their equipment to UAE. If a laptop does not have the right plug, you will also need to bring a plug adapter.
3.4. Currency and Exchange Rate
Exchange rate: US$ 1.00 = AED 3.673 (as per UN March 2016 exchange rate)
The US dollar is accepted in the local market. Visa, Master Card & American Express are widely used in UAE. Keep a few small notes (US$1) handy for tips to porters, bell boys, etc.
High temperatures in March range from 20°C (68°F) to 30°C (86°F), while night-time temperatures may fall as low as 16°C (60.8°F)
4. Emergency contact numbers:
4.1. Local emergency contacts
- Police 999
- First Aid & Ambulance service: 998/999
- Civil defense: 997