Calendar of Events
United Nations Development Programme
Regional Management Cluster Meeting
RBAS - Regional Bureau for Arab States
Dubai - United Arab Emirates
20 - 22 Mar 2016
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Overview
Dubai - United Arab Emirates
The aim of the Regional Management Cluster meeting is manifold:

  • UN Resident Coordinators to discuss coordination issues with UNDOCO and clarify expectations and messages, as well as agreeing on the “pitch” for UNDP on the support for Governments in the implementation of SDGs.
  • UNRCs and CDs/DRRs to have a better understanding of issues related to UNDP finances and budgets, as well as agreeing on projected income and later discuss the region’s strategies on migration, youth, extremism and more.
  • Participants to provide feedback on Hub services following an overview of results to that date. A Board meeting on the Hub will have taken place reviewing performance and agreeing on expectations and directions for the future.
  • Cluster participants to exchange/share information in smaller geographic groups.

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Contact
Maya Beydoun
Project Management Specialist
E-mail: Maya.beydoun@undp.org
Phone: +961 3 404 622

Tarek Abdelhadi
Project Management Consultant
E-mail: Tarek.abdelhadi@undp.org
Phone: +961 3 214 355
Venue

Resource Guide

Other Information
1. Accommodation and Venue of the meeting

1.1 Meeting venue:

The meeting will be held at the International Humanitarian City (IHC)
International Humanitarian City (IHC)
P.O. Box 506030 Dubai, United Arab Emirates
Tel: 00971-4-3680202
Fax: 00971-4-3681099
https://www.ihc.ae

1.2. Arrival and Departure:

Participants are expected to arrive on 19 March and depart on 23 March 2016.
Please fill in the attached registration form (annex 2) with all relevant details. Kindly return the form to Movenpick Hotel Ibn Battuta Gate Dubai and copying UNDP team by 10 March 2016.
Please be informed that a cancellation fee apply to all rooms booked at the Mövenpick Hotel Ibn Battuta Gate Dubai. Thus, if a participant decides to check out earlier than planned he/she will be charged according to the initial booking.
Hotel rooms are available for check-in after 14:00 hrs. Guests arriving earlier will be checked in as soon as rooms become available. Consideration for checkout extensions later than 12:00 noon can only be confirmed on the date of departure.

1.3. Hotel Accommodation:

Accommodation will be at the Mövenpick Hotel Ibn Battuta Gate Dubai. Bed & Breakfast will be covered for the duration of the meeting in addition to nights required by travel constraints.
Participants are kindly requested to cover extra expenses incurred during their stay such as mini-bar, alcohol, telephone calls, laundry, business center, spa, etc.

1.4. Extra Meal(s)

Participants can have lunch and/or dinner at the Mistral restaurant. UNDP will cover the extra meals for up to AED 159.00 (USD 43.29) per lunch and AED 199.00 (USD 54.18) per dinner. Should the value of the meal exceed the mentioned amount, the extra charges will be added to the participants’ bill. Alcohol, tobacco and shisha are not covered.
Lunch and coffee will be provided during meeting dates (20-22 March 2016) as per the timings indicated on the Agenda.

2. Travel/ Admin Requirements

Participants are expected to arrange their own travel and cover relevant incurred costs (Ticket and DSA).
We are arranging for a promotional code in partnership with Emirates Airlines for travel discount purposes. The code will be communicated shortly for you to share it with your respective travel agents prior to e-ticket issuance to obtain a special travel discount. This discount is only applicable if you are flying via Emirates Airlines.
2.1. DSA
Dubai DSA in March 2016 is USD 370.00
Lunch and dinner will be provided as follows. Participants should receive reduced DSA accordingly.
Item Date 19 March* 20 March 21 March 22 March 23 March*
Lunch
Dinner
* Meals must be consumed at Mistral restaurant. No Group Signing. See section 1.4. Extra Meal(s)

2.1. Visa Formalities

Participants travelling with national passports from non-restricted countries (refer to Annex I here enclosed) don’t require a pre-approved visa prior to travelling to UAE. Those travelling with valid UNLP or with national passport from restricted countries (any country that is not mentioned in Annex I) are required to obtain visa prior to travelling. UNDP team may facilitate your entry visa to UAE on your behalf by sending us a colored scanned copy of your UNLP and/or national passport no later than 5 March 2016. Please note that entry visa formalities take at least 3 weeks to process. This should be done as soon as possible to prevent problems or delays.


2.2. Transportation

Mövenpick Hotel Ibn Battuta Gate Dubai is just 30 minutes away from Dubai International Airport and 45 minutes from Abu Dhabi International Airport. We recommend you take a taxi or use a limousine service running 24 hours from Amman international airport to Mövenpick Hotel Ibn Battuta Gate Dubai.
Alternatively, Mövenpick Hotel Ibn Battuta Gate Dubai offers pick up/ drop off service from the Dubai international airport to the hotel and vice versa. The cost of the service is AED 275.00 per way.
Transportation between Mövenpick Hotel Ibn Battuta Gate Dubai and International Humanitarian City (IHC) will be provided on complimentary basis by the hotel.

2.3. Air ticket Confirmation:
For re-confirmation of your return flight, please give your ticket to the Concierge of the Hotel to assist on this matter.

3. Facilities

3.1. Fax/ E-mail/Printing
A business center is available at the Hotel for Fax/e-mail and printing of documents. Participants are kindly requested to cover extra expenses incurred from using the hotel business center services.

3.2. Internet
Free wireless connection will be available in both the rooms and the meeting room.

3.3. Voltage
The voltage in UAE is 220-240 Volts. The majority outlets accept one type of plug with three rectangular British style pins. If you travel to UAE with a device that does not accept 220-240 Volts, you will need a voltage converter. Although most laptops are designed for travellers and auto-sense and auto-switch between 110 and 240 volts, participants need to check for this capability before bringing their equipment to UAE. If a laptop does not have the right plug, you will also need to bring a plug adapter.

3.4. Currency and Exchange Rate
Exchange rate: US$ 1.00 = AED 3.673 (as per UN March 2016 exchange rate)
The US dollar is accepted in the local market. Visa, Master Card & American Express are widely used in UAE. Keep a few small notes (US$1) handy for tips to porters, bell boys, etc.

3.5. Weather
High temperatures in March range from 20°C (68°F) to 30°C (86°F), while night-time temperatures may fall as low as 16°C (60.8°F)

4. Emergency contact numbers:

4.1. Local emergency contacts
  • Police 999
  • First Aid & Ambulance service: 998/999
  • Civil defense: 997



Details


Sunday 20 March 2016

09.00 – 10.00 First Session
  • Objective: Welcome by host country, and potential thought provoking key note. Followed by a group photo.
  • Facilitators: Chair: Sima Bahous Rapporteur: Fumiko Fukouka
  • Speakers Chair: Sima Bahous(introduce Speakers),  Helen Clark, Host Government
  • PANEL: Helen Clark, Sima Bahous, Gov’t rep (acting as Keynote speaker)
   
10.00 – 11.00 Second Session 
  • Objective: Participants will have heard Administrator’s perspective on coming years for UNDP.
  • Dialogue with Helen Clark UNDG Chair, UNDP Administrator followed by Q&A.
  • Facilitators Chair: Sima Bahous Rapporteur: Karima Nehmeh
  • Speakers: Helen Clark
  • PANEL: Helen Clark and Sima Bahous.

11.00 – 11.30 Break
Refreshment Break provided by IHC (and possibly bilaterals with Helen Clark).

11.30 – 12.30 Third Session
  • Objective: Common understanding by participants of regional priorities.
  • Presentation of Agenda and quick review of decisions from last cluster.
  • Welcome and Opening –  Overview of agenda - Regional Priorities -  Sima Bahous,  ASG RBAS Regional Director, R- UNDG Chair.
  • Facilitators Chair: Yacoub el Hillo, Rapporteur: Susanne Dam-Hansen
  • Speakers: Sophie de Caen for agenda/review of prior decisions Sima Bahous
  • Panel: Sima Bahous, Sophie de Caen, Yacoub el Hillo
  
 
12.30 – 2.00 
  • Visit to Humanitarian City Warehouse
  • Group Lunch provided by IHC

2.00 – 3.30 Fourth Session
  • Objective: To raise awareness of global UN Reform processes and implications for the Arab States, RC/UNCTs.
  • Dialogue with UN DOCO Director: 
  • UN System-wide (across UN Charter) integration
  • CEB discussion
  • High level Reviews of Peace Operations, Peacekeeping Architecture, SCR 1325
  • Status of RC System cost- sharing, DaO/SoPs, UNDAF guideline revisions, common Business Operations Strategies.
  • QCPR preparations: what to expect and readiness at the country level.
  • Facilitators Chair : Ali Al Zatari, Focal Point – Varsha,Rapporteur – Varsha
  • Speakers: Kanni Wignaraja, Alberic Kacou, Peter de Clercq and Philippe Lazzarini present best practices
  • PANEL : Kanni Wignaraja, Sima Bahous, Peter de Clercq, Ali Al Zatari, and Philippe Lazzarini.

3.30 – 4.00 Refreshment Break provided by IHC
 
4.00 – 5.30 Fifth session
  • Objective: Participants agree on SDG “pitch” for the region as well as needed support.
  • Implementation of Agenda 2030 for Sustainable Development.
  • Facilitators Chair: Kanni Wignaraja, Rapporteur: Yakup 
  • Speakers Magdy Martinez, RCs from pilot countries in Morocco, Algeria and Somalia
  • PANEL: Kanni Wignaraja, Magdy Martinez, Sima Bahous, Philippe Poinsot, Cristina Amaral, and Peter de Clercq.

5.30 Visit to Nobel Museum and Dinner hosted by MBRF at Hyatt Regency Dubai.

Monday 21 March 2016

09.00 – 11.00 First Session
  • Objective: Participants will be clear on changes forthcoming and will have taken ownership.  
  • UNDP and RBAS snapshot and projections for 2016-17
  • New Business Model
  • Projections for 2016: Delivery, income, etc.
  • Country office structure and sustainability
  • Country office support – One Stop Shop model 
  • Facilitators Chair: Philippe Lazzarini, Focal Point and Rapporteur: Sergelen Dambadarjaa, COD
  • Speakers Heather Simpson, Darshak/Martha Helena, Sophie de Caen, Edward Kallon and Marta Ruedas with best practices
  • PANEL: Sima Bahous, Jens/Darshak, Sophie de Caen, Philippe Lazzarini, Edward Kallon and Marta Ruedas

11.00 – 11.30 Refreshment Break provided by IHC 

11.30 – 12.30 Second Session
  • Objective: Greater clarity on partnerships in the region, resource mobilization and communication.
  • Partnerships (including resource mobilization) and Strategic Communication.
  • Facilitators Chair: Lise Grande, Focal Points: Fumiko Fukuoka, Noeman Al-Sayyad, Theo Murphy, Rapporteur: Theo Murphy
  • Speakers BERA representative, Fumiko Fukuoka: (Draft RBAS partnership strategy), Ashok Nigam, Roberto Valent and Valerie Cliff
  • PANEL: Sima Bahous, Michael O’Neil, Fumiko Fukuoka, Ashok Nigam, Roberto Valent and Valerie Cliff.

12.30 – 2.00 Group Lunch provided by IHC 
 
02.00 – 3.30 Third Session 
  • Objective: Participants will have provided feedback on the Hub services so as to improve results and existing models of support in crisis situations discussed.
  • Amman Regional Hub – Khaled Abdelshafi, UNDP Regional Hub Director and Regional Programme
  • Service Snapshot and demand for 2016
  • Discussion on Resilience model related to the Syria Crisis and the Stabilization model in Iraq.
  • Facilitators Chair: Edward Kallon, Focal Points: Khaled/Yakup, Rapporteur: Hub, Chair : Peter Grohmann,Focal points : Sophie de
  • Caen/Celine Moyroud, Rapporteur : Celine Moyroud
  • Speakers Khaled Abdelshafi/Yakup Beris, Jamie McGoldrick and Zineb Touimi-Benjelloun, Sima Bahous, Izumi Nakamitsu, Gustavo Gonzalez, Lise Grande
  • PANEL 1: Khaled Abdelshafi, Yakup Beris, Edward Kallon, Jamie Mcgoldrick and Zineb Touimi-Benjelloun.
  • PANEL 2: Sima Bahous, Izumi Nakamitsu, Peter Grohmann, Gustavo Gonzalez and Lise Grande.

03.00 – 4.00 Refreshment break provided by IHC
 
04.00 – 5.30 Fourth Session
  • Objective: Discussions on strategic issues led by Cos.
  • Regional Priority Thematic Issues:
  • Migration and development
  • Youth (AHDR)
  • Extremism
  • Innovation
  • Facilitators Chairs: Zineb Touimi-Benjelloun, Resource Persons: Yakup Beris, Sophie de Caen, Rapporteurs: Jennifer Colville
  • Speakers Migration : Yakup Beris, Marta Ruedas, and Edward Kallon, Youth : Sophie de Caen (AHDR), Mounir Tabet and Frode Mauring
  • PANEL 1 : Sima Bahous, Sophie de Caen, Yakup Beris, Marta Ruedas and Edward Kallon
  • PANEL 2: Sima Bahous, Sophie de Caen, Mounir Tabet and Frode Mauring

07.30       Cocktail Reception provided by DEWA at Mövenpick Hotel Ibn Battuta Gate Dubai

 
Tuesday 22 March 2016


09.00 – 10.30 First Session (Regional Priority Thematic Issues continued)
  • Facilitators, Chair: Frode Mauring, Resource persons: Varsha Radkar-Palepu, Jennifer Colville, Rapporteurs: Yakup Beris and Theo Murphy
  • Speakers, Extremism : Khaled Abdelshafi and Yacoub el Hillo, Innovation : Jennifer Colville, Anita Nirody
  • PANEL 3 : Sima Bahous, Frode Mauring, Khaled Abdelshafi, and Yacoub el Hillo
  • PANEL 4: Sima Bahous, Frode Mauring, and Anita Nirody

10.30 – 11.00 Refreshment Break provided by IHC 

11.00 – 01.30 Second Session
  • Objective: Commonalities between COs understood and needs shared with Hub/HQ.
  • Sub-Regional Cluster meetings:
  • Egypt, PAPP, Syria, Lebanon, Jordan, Iraq
  • Yemen, Sudan, Somalia, Djibouti
  • UAE, Kuwait, Saudi Arabia, Bahrain
  • Libya, Tunisia, Morocco, Algeria
  • Facilitators, Each cluster will determine its rapporteurs. RBAS staff available as resource persons.
  • Speakers Underlined countries would take leadership in contacting others to establish agenda.

01.30 – 02.30 Sub-Regional working lunch during which Cluster leaders share conclusions provided by IHC.

02.30 – 04.00 Time for individual meetings with Sima Bahous
Facilitators Rapporteurs prepare Sima’s final remarks

02.30 – 03.30 sessions concerning:
  • Ethics
  • Security
  • Facilitators, Chair: Sophie de Caen
  • Speakers, Peter Liria, Carla Naude/Luc Vandamme
  • PANEL: Sophie de Caen, Peter Lyria, Luc Vandamme and Carla Naude

03.30 – 04.00 Refreshment Break provided by IHC
04.00 – 05.00 
  • Summary of the Way Forward and Concluding Remarks – Sima Bahous, ASG RBAS Regional Director, R-UNDG Chair.
  • Facilitators Chair: Sima Bahous, Focal Points: Sophie , Rapporteurs: Celine Moyroud
  • Speakers Sima Bahous
  • PANEL : Sima Bahous, Sophie de Caen and Khaled Abdelshafi

08.00 Group Dinner provided by DEWA at Mövenpick Hotel Ibn Battuta Gate Dubai




 

List of Event's Documents

REGISTRATION FORM / استمارة التسجيل
Please enter your Token:

General Information / معلومات عامة
First Name (as on passport) / الاسم (كما على جواز السفر(
Last Name (as on passport) / الشهرة (كما على جواز السفر)
Father’s name / اسم الأب
Short Name (as desired on conf. badge) / الاسم الثنائي(كما تريدونه على بطاقة الندوة)
Position / الصفـة
Organization / المنظمـة
Website / موقع المنظمة على شبكة الانترنت
Passport Details / جواز السفر
Nationality / الجنسية
Passport Number / رقم الجواز
Date of Birth / تاريخ الميلاد
Date of Issue / تاريخ الإصدار
Date of Expiry / تاريخ الانتهاء
Address / العنـوان
Phone / هاتف
Mobile / خليوي
Fax / فاكس
E-mail / بريد الكتروني
Postal Address / عنوان البريد
 

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The aim of the Regional Programme is to serve as a bridge between country and global initiatives, and facilitate cooperation among countries sharing similar geographic, social and economic conditions. The work of the Regional Programme is an integral part of RBAS work. It represents four out of seven outcome areas of the UNDP Strategic Plan (2014-2017).

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